Vendor Sign-Up
The Dinah Vendor Program Terms & Conditions.
Set up, hours, and break down:
Booth Hours, Hilton | 400 E Tahquitz Canyon Way,
| Friday, Oct 1 | Saturday, Oct 2 | Sunday, Oct 3 | |
| Load-In | 10:00 AM | 9:00 AM | 10:00 AM |
| Presentation | 12:00 PM – 6:00 PM | 10:00 AM – 6:00 PM | 11:00 AM – 5:00 PM |
| Breakdown complete | 7:00 PM | 7:00 PM | 6:00 PM |
| Wristband Info | All reps MUST wear the correct wristband all weekend, from load-in through the final breakdown. Anyone without the correct wristband, including sponsors and vendors, will be asked to purchase the correct wristband or they will be escorted off the premises. | ||
Vendor Booth Setup
Exhibitors will be allotted a 6’ banquet table, clothed, with two chairs, for their operation. There is approximately 5-6’ to 10’ between booths depending on selection.
Vendors agree to adhere to the following;
- Be open and staffed at all times during all required event hours.
- Be set up and ready to go by the start of the “presentation” time of each event stated above. If you are not, you may forfeit your space, with no refunds.
- All vendor materials must be removed by 7:00 p.m. Friday, Saturday and Sunday.
Within its assigned space, all vendors are responsible for supplying all the elements necessary for their operation, with the exception of chairs, table, cloth. No tents allowed; without express prior written permission. Each exhibitor is responsible for supplying their own signage for their booth. All signage must be contained within the allotted space. Wi-Fi will not be available. You may arrange this with the hotel independent of this agreement but there will be an additional charge paid directly to the hotel. We take no responsibility for the quality or effectiveness of the Wi-Fi.
Code of Conduct
- Vendors may not sell anything that uses The Dinah logo or likeness in any way.
- Vendors may not sample or sell food, edibles, snacks, or beverage products (NO EXCEPTIONS).
- Vendors may not smoke, vape or consume Marijuana products anywhere in the exhibition area.
- Vendors must be suitably attired while staffing assigned booth. Unsuitable behavior will not be permitted.
- Vendors may not engage in loud, live, or recorded music during any events.
- The event organizers, at their sole discretion, shall determine whether any action is unsuitable.
- No raffles, piercing, or permanent tattooing is allowed at any time without prior written consent.
- Spaces must be free of trash, wastewater, litter and other refuse at all times.
Security
Vendors are responsible for the security of their own property. Vendors may contact the hotels to arrange storage, but neither the hotel nor BellaRose Productions LLC (DBA The Dinah) assume any responsibility for the security of vendor’s property.
Change
It is not the responsibility of the event organizers or the hotel to provide change to vendors.
Refund Policy
BellaRose Productions, LLC enforces a strict no-refund policy. If you need to cancel or we need to postpone, we will transfer your registration to the next scheduled event.
Liability
Vendor shall indemnify and hold harmless the event organizers, the hotel, and all staff from any claim or cause of action coming out of or in connection with the acts or omissions of vendor under this agreement, and shall reimburse the organizers and/or hotel, for any costs, including but not limited to reasonable attorney’s fees incurred in defense against any such claim.
Vendor understands organizers have no control over acts of God, terrorism, weather, government intervention, or any other cause that may prevent, and/or interrupt, The Dinah; and vendor shall hold harmless BellaRose Productions LLC (DBA The Dinah) for any losses that could arise because of such or similar occurrences.
Vendor is responsible for leaving vendor space as they found it, and assumes all responsibility should the vendor damage any portion of space at hotels.
Electrical & Wi-Fi
120/240 single-phase voltage electricity and Wi-Fi will be available for a fee, but power is costly, temporary, and very limited. Please keep these restrictions in mind when applying and planning your operation.
Event Passes
Not all vendor spaces include passes. Please contact customerservice@thedinah.com to figure out which vendor space is right for you. Additional discount passes, up to a maximum of 4 will be available upon request and subject to availability.
By signing this agreement, the Vendor or vendor’s representative acknowledges that:
- Vendor is responsible for reading and abiding by the Vendor Program Terms and Conditions.
- Vendor has had the opportunity to review this agreement. Vendor understands that if the event is postponed, the vendor slot will be transferred to the postponed date or the next date the vendor can attend. Transferred credit will not expire.
- Vendor has had the opportunity to consult with legal counsel if desired.
- Vendor fully understands the terms and conditions set forth herein and agrees to be bound by the same.